If you wish to retrieve a single e-mail from a backup data, importing that whole data of e-mails into Outlook is taxing overkill. Below’s just how to open a PST file in Microsoft Outlook as well as search the materials, no importing required.

Backing up your emails to a PST file is a great way of creating a long-term e-mail archive and conserving space in your email account. However one possible disadvantage is that it’s not apparent exactly how to access an individual e-mail in a PST data without importing the whole documents.

Thankfully, Outlook lets you open a PST file without importing it, so you can surf the materials as if it is simply a folder. You can check out the messages, duplicate or relocate them into your account, delete, respond to, ahead, develop a task or conference, and anything else you can do with traditional emails.

First, open the Microsoft Office application, click “File” and after that pick Open & Export > > Open Outlook Data File.

Search to the PST documents you want to open and click “OK.”

The PST will show up at the bottom of the navigation pane as “Outlook Data File.”

Browse the folders in the PST like any type of other folder in Outlook. You can leave the file open as long as you want, even if you close as well as reopen Outlook. This makes back-up data extremely handy for decreasing the quantity of email in your inbox because the messages in the PST data only exist because documents, not your online account.

What’s the Difference Between Outlook’s PST as well as OST Files?

If you have numerous PST files open, or if you want to advise on your own what the documents is, you can alter its name from the default “Outlook Data File” to something extra meaningful

Right-click “Outlook Data File” and also choose “Data File Properties” from the menu.

Click the “Advanced” switch.

Modification the “Name” area to a more purposeful name.

This will certainly not relabel the PST file, just the name that is displayed in Outlook.

You can also password safeguard your PST documents by clicking “Change Password.”

This will certainly open up the “Change Password” discussion home window where you can add a password. This way, nobody can open the data without your password.

We’ll provide the basic caveat right here: If you shed the password, you’ll lose access to the materials of the PST, so ensure you keep your password someplace secure, like a password supervisor.

Click “OK” in the “Change Password” dialogue …

… and then “OK” on the following two panels.

The “Outlook Data File” will now be called whatever you relabelled it to.

If you don’t require to see the PST data anymore, removing it is equally as easy as adding it. Right-click the data name and then choose “Close [Folder Name]”

Microsoft Outlook will bear in mind if you transformed the name, so if you close the PST as well as resume it once again in the future, it will be displayed as the name you altered it to rather than “Outlook Data File.”