If you work in a workplace, then the opportunities are you spend a great deal of time dealing with e-mail, most likely in Microsoft Outlook. It’s worth taking a little time to get Outlook to show the information you need. For email, the best method to do this is with folder views. Here’s how they work.
What Is a Folder View?
Every location you keep your email in Outlook– whether it’s the inbox, sent out products, archive, erased items, or any other place– is a folder. Each of those folders looks the same by default, with columns which contain metadata about the email, like the sender, topic, date and time got, and so on. Outlook groups the e-mails by date (with the latest at the top), designs unread messages in strong blue text, and reveals messages you’ve read in a routine black font style.
This is the default folder view.
But you can alter that view if you want. You could create a various view for each folder, or you might create a folder view you like and use it to every folder. Outlook even has some alternative built-in views you can start with.
How to Change to Another Built-In View
To start with, let’s alter to among the other built-in views by clicking View > >
Change View. The Compact view is the default view that every folder uses, but you can change to either of the other two:
How to Customize the Existing View
You can personalize the present folder view by clicking View > > View Settings.
This opens the Advanced View Settings window, where you can alter all manner of things about the view.
We’ll change the displayed columns and the sort settings as an example. Click “Columns” to open the Show Columns window.
Select “Mention” in the right-hand column, click the “Remove” button, and after that click “OK.”
Back in the Advanced View Settings window, click the “Sort” button to open the Sort window.
In the “Sort products by” drop-down menu, choose “From” and then click “OK.”
Now click “OK” on the Advanced View Settings. The folder view has now changed so that the “Mention” column is hidden and the folder is sorted by the person who sent the mail.
These are simply 2 fast examples of what you can do. You can include or remove lots of different columns, group and sort messages in various methods, and even change the fonts and designs used to display messages. Play around with the different options to find what works best for you.
Use a View to Other Folders
As soon as you’ve customized your view, you can use the same view to any other folder without having to personalize each one. Click View > > View Settings once again and this time, click the “Apply Current View to Other Folders” command.
Select the folders to which you want to use the view and then click “OK.”
You can choose as many folders (or subfolders) as you desire.
Save a Customized Folder View
You can also keep your tailored deem a design template so that you can apply it to other folders in the future. Click View > > View Settings again and select the “Save Current View as a New View” command.
This opens the Copy View window, where you can provide your view a name and select who can see the view. Click “OK” when you’ve set everything up.
If you click View > > View Settings again, Outlook display screens your brand-new deem a readily available choice. Click “Manage Views” to see all of the views to which you have gain access to.
The Manage All Views window lets you add, modify and erase views, in addition to see the settings applied to each view.
Produce a View From Scratch
If you wish to produce a brand name new view, click the “New” button in the Manage All View window. This opens the Create a New View window.
Select the kind of base view you wish to begin with and click the “OKAY” button. The Advanced View Settings window opens, and you can customize your view the way you desire. When you’re done, click “OK” up until you return to the Manage All Views window and after that click “Apply View” to apply the view to the existing folder.
When you’ve developed a new view, you can apply to any other folder, customize it further, or utilize it as the base for another brand-new view.
Remove Customizations from a View
If you’ve made some customizations to your existing view, you can revert back to the existing view quickly. This is a good way of trying things out without needing to fret about undoing them if the changes don’t work for you. Click View > > Reset View to eliminate any unsaved modifications from the current folder.
With these View tools to hand, you can make your folders work precisely the way you want, and begin to tame that overflowing message list.
You might produce a various view for each folder, or you might develop a folder view you like and apply it to every folder. As soon as you’ve personalized your view, you can use the very same view to any other folder without having to tailor each one. If you want to produce a brand name brand-new view, click the “New” button in the Manage All View window. The Advanced View Settings window opens, and you can tailor your view the method you desire. If you’ve made some personalizations to your existing view, you can revert back to the existing view quickly.