Helpdesk Baruch College

How to Customize the Navigation Pane in Outlook

The Outlook customer comes with a number of various panes that you can show and also hide. Each of these panes is developed to make it less complicated to locate, see, as well as manage points in Outlook. We’re mosting likely to have a look at just how you access them, as well as how you can personalize them to your method of working, beginning with the Navigation pane.

Customize the Favorites Section

The Navigation pane– also called the Folder pane– is the one on the left-hand side that shows folders like Inbox and also Sent Items, along with any type of shared mail boxes or groups.

By default, Outlook displays the Navigation pane with the “Favorites” folder visible at the top for easy gain access to. Faves are a collection of commonly-used folders, like Inbox and also Sent Items.

You can add any type of folder you such as to the Favorites by right-clicking the folder in the Navigation pane as well as clicking “Add to Favorites.”

The folder will then appear in the Favorites section.

You can also drag and drop folders right into the Favorites section. Folders that are shown in the Favorites are not brand-new folders or copies of existing folders; they are faster ways to folders in your mailbox.

This indicates that if you delete a mail from a folder in your Favorites, after that you are erasing it from the “real” folder shown in the mail box. You can include or get rid of any kind of folder you want in your Favorites. Right-click a folder in Favorites and select “Remove from Favorites” to eliminate it.

The folder will still be available in the mail box; it just won’t show up in the Favorites. Although you can add folders to the Favorites by dragging as well as dropping, you can not get rid of folders from the Favorites by dragging as well as dropping them back into the mail box. The only means to eliminate a folder from the Favorites is to use the right-click context menu.

You can also transform the Favorites off totally if you do not wish to utilize them. No matter what folder you’re in, click View > >

Folder Pane. In the menu that appears, turn off the “Favorites” option.

This will certainly get rid of the Favorites area from the Navigation pane. To transform it back on hit View > > Folder Pane and switch “Favorites” back on.

Customize the Navigation Pane View

You could discover that the Folder pane drop-down alternatives include more than just turning Favorites on and off. You can likewise select whether the Navigation pane is visible (the default setup), decreased to the side, or shut off entirely.

Minimizing the pane is useful on smaller sized displays, as well as turning the pane off can be valuable when you’re taking care of a great deal of e-mails in one folder, and you want to maximize your display room. If you choose the “Minimized” choice, after that the pane will slide to the left and show just the initial 3 items in the Favorites.

To check out the complete pane once more, click the arrow on top of the pane to glide it out.

When you move the pointer elsewhere in Outlook, the pane will reduce once again. To keep it visible you can return to View > > Folder Pane and transform the readying to “Normal” or click on the pin in the leading right of the pane.

Personalize the Icons at the end of the Navigation Pane

At the bottom of the Navigation pane, symbols represent other Outlook functions– Calendar, Tasks, and more.

To move in between them, click a symbol or press Ctrl+ [a number] on your keyboard. Ctrl +1 transfer to the first icon in the checklist, Ctrl +2 to the second, and so forth. Hovering over each icon shows a quick view of important data, such as approaching events in the Calendar or your favored calls in People.

You can select how many icons are displayed here, which order they’re in, and whether Outlook shows them as icons or words. To access these choices most likely to View > > Folder Pane again as well as choose “Options.”

Alternatively, you can most likely to File > > Options > > Advanced and afterwards click the “Navigation” switch.

Whichever course you choose, Outlook presents the “Navigation Options” window.

The very first option lets you choose the amount of items Outlook presents at the end of the navigating pane. The optimum number you can select is eight, although most people will only have 7 items to present, as the 8th option utilized to be Journal (which was deprecated in Outlook 2013). Microsoft simply never ever navigated to changing the restriction from 8 to seven.

Regardless of what number you select below, you’ll require to prolong the Navigation pane to show the extra icons. You can resize the pane by dragging its right side.

If you would certainly instead see the names of the options as opposed to icons, you can shut off the “Compact Navigation” option.

This alters the choices to names, and these will still obey the “Maximum number of visible things” worth that you’ve selected.

You can change the order of the products by picking a thing and afterwards making use of the “Move Up” as well as “Move Down” buttons.

This is useful if you have details things you consistently utilize, such as Tasks or Notes, and also you would certainly like them to be a lot more easily accessible without calling for all of the products to be noticeable. Conversely, you can drag and go down the things into a various order in the Navigation pane itself. You can change the order no matter whether you’ve got the “Compact Navigation” setting switched on or off.

There is one little curiosity of which you need to understand. Utilizing the Ctrl+ [number] combo still opens the icons in their initial default order. CTRL +1 constantly opens the mail, CTRL +2 always opens the calendar, and so forth, regardless of how you buy the symbols themselves.

Ultimately, there is the “Reset” switch, which returns the Navigation pane options to its default configuration.

This resets the “Maximum variety of visible items” value to four as well as the order of the things to the default. It does not, however, transform the “Compact Navigation” setting; if you’ve switched over that off, it remains off also when you reset the defaults.

Which’s a look at the Navigation pane, one of one of the most basic components of Outlook. Ideally, these customization choices can get it working much better for you.

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