If you’ve been utilizing Outlook for any kind of substantial amount of time, you probably have a couple of regulations set up to assist you handle your tidal wave of e-mail. If you have a new computer system, or you’re reinstalling Windows, you don’t need to set them all up again– just export them.

A Rule in Outlook is a series of steps you established instantly take certain activities on email messages as they are obtained. For example, you can instantly display an alert when you get essential e-mails, relocation comparable emails right into a details folder, or flag a message for adhere to up at a specific time.

Thankfully, Outlook has a way to back up these rules. This serves if you need to reinstall Windows, established Outlook on a new computer system, or share your guidelines with other individuals.

Exactly how to Export Your Outlook Rules

To start, see to it the “Home” tab is energetic. In the “Move” section, click “Rules” and pick “Manage Rules & Alerts” from the drop-down food selection.

NOTE: You can also access the regulations and also alerts by clicking the “File” tab and then clicking the “Manage Rules & Alerts” switch on the “Account Information” screen.

The “Rules and also Alerts” dialog box display screens. On the “E-mail Rules” tab, click “Options” on the toolbar over the checklist of regulations you’ve produced.

NOTE: All the policies listed right here will certainly be supported, not just chosen policies.

On the “Options” dialog box, click “Export Rules”.

The “Save Exported Rules as” dialog box display screens. Browse to the folder in which you wish to conserve your guidelines backup documents. Go into a name for your back-up data in the “File name” modify box. The “Rules Wizard regulations (*. rwz)” kind is picked by default in the “Save as type” drop-down listing as well as the.rwz expansion is instantly contributed to the file. If you’re sharing your policies with other individuals making use of the exact same variation of Outlook as you, click “Save”. If you’re sharing your guidelines file with somebody utilizing an older variation of Outlook, you’ll require to choose a different sort of rules submit prior to you conserve the file, as discussed below.

In addition to the policies submit layout for the current version of Outlook, the “Save as kind” drop-down listing provides 3 extra formats for the regulations submit, for individuals who are still using Outlook 2002, 2000, or 98. Select one of those options as required, and then click “OK” to conserve the regulations file.

KEEP IN MIND: If you’re sharing your guidelines with multiple people using different older versions of Outlook, select the earliest version, because older guidelines data can constantly be opened up in more recent variations of Outlook.

Once you’ve exported your guidelines submit, click “OK” on both the “Options” and “Rules and Alerts” dialog boxes to return to the primary Mail screen (or the “Account Information” screen, depending upon where you began).

Currently you can back up the resulting.rwz file to any external or network drive or share it with other individuals.

How to Import Your Outlook Rules

Now, claim you’ve set up your brand-new computer system, set up Office, imported the Outlook data file you supported (policies are not conserved in Outlook data files) from your old computer system, and you’re all set to check e-mail. Allow’s import those policies you developed and also backed up, so Outlook can instantly take action on email as it is available in. Open the “Rules as well as Alerts” dialog box in one of the two means we talked about earlier. Note that the list of rules is empty. To fix that and import your rules, click “Options”.

On the “Options” dialog box, click “Import Rules”.

The “Import Rules from” dialog box screens. Navigate to the folder in which you saved your regulations backup data, select the.rwz file, and afterwards click “Open”.

You’ll notice that the checklist of guidelines on the “Rules as well as Alerts” dialog box, behind the still-open “Options” dialog box, fills with your custom-made rules. Click “OKAY” on the “Options” dialog box to shut it and also return to the “Rules and Alerts” dialog box.

If you inspected e-mail prior to importing your policies, you can run your regulations now on the e-mail you’ve already received. To do this, click “Run Rules Now” on the toolbar above the listing of policies on the “Rules as well as Alerts” dialog box.

On the “Run Rules Now” dialog box, pick the rules you wish to run and click “Run Now”. As soon as the policies have run, click “Close” and then click “ALRIGHT” on the “Rules and also Alerts” dialog box to shut it. Currently, your policies will run immediately, checking the emails you receive and also carrying out the activities you specified, all behind the scenes.

NOTE: Some regulations might not service various other computers if there are specific folders, individuals, etc used in the policies produced on the initial computer system, but are not readily available on the other computer systems.