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How to Modify a Signature for Use in Plain Text Emails in Outlook 2013

If you’ve developed a trademark with a picture, links, text formatting, or unique personalities, the signature will certainly not look the exact same in simple message formatted e-mails as it performs in HTML format. As the name recommends, Plain Text does not sustain any type of sort of formatting.

For instance, if you consist of a photo in your trademark, as revealed listed below, the simple text version will be empty.

Energetic links in HTML trademarks will be transformed to simply the text of the link in ordinary message e-mails. The How-To Geek web link in the image below will come to be just How-To Geek as well as will appear like the rest of the text in the trademark.

The very same thing holds true in the copying. The energetic web links are removed from the message. The picture of the envelope that was placed utilizing the Wingdings font style will only present as the ordinary text personality connected with it.

There are times you may require to send email in Plain Text style, yet still include your signature. You can edit the ordinary message variation of your signature to make it look great in ordinary message e-mails by manually editing the message file. To do this, click the File tab.

Click Options in the menu list on the left side of the Account Information screen.

On the Outlook Options dialog box, click Mail in the checklist of alternatives on the left side of the dialog box.

In the Compose messages area, press as well as hold the Ctrl secret and also click the Signatures switch.

This opens up the Signatures folder containing the data utilized to insert trademarks into emails. The.txt file version of each trademark is made use of when inserting a signature right into a plain text email. Double-click on a.txt declare the signature you wish to edit to open it in Notepad, or your default full-screen editor.

Notification that the links on “How-To Geek” and “Email me” are gone and also the envelope entered making use of the Wingdings typeface was transformed to an “H.”

Edit the message documents to get rid of additional characters, replace photos, as well as supply complete web and also e-mail web links.

Conserve the message documents.

Produce a brand-new mail message as well as choose the edited signature, if it’s not the default signature for the existing e-mail account. To convert the e-mail to ordinary text, click the Format Text tab and click Plain Text in the Format area.

The Microsoft Outlook Compatibility Checker displays informing you that Formatted text will become plain message. Click Continue.

The HTML version of your signature is converted to the plain text variation.

NOTE: You must make a backup of the.txt signature data you edited, as this documents will certainly change once more when you transform your signature in the Signature Editor.

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