If you’ve ever had an issue with possible meeting guests forwarding requests to others, we have excellent news. If you have the latest variation of Outlook (2016 or 365) or you’re an Office 365 customer using the Outlook web app, you can avoid individuals from forwarding conference demands.

Getting a conference together with the best attendees can be aggravating. You’ve got to find a time everybody’s available. You have to discover a free space. Hope that the guests do not forward the conference demand to somebody extra who does not need to go to, or, even worse, forward the meeting to a subordinate to attend rather. We can’t force individuals to be totally free, and we can’t magic you up a conference room, however if you’re utilizing Outlook, we can show you how to prevent people forwarding your meeting request. Let’s take a look.

Update: One of our readers brought to our attention that this technique is just available on the Windows version of Outlook and not the macOS version. Thanks for pointing this out, Floris!

Stop a Request from Being Forwarded in Outlook or the Outlook Web App

Stopping a conference request from being forwarded is as easy as turning a single setting before you send out the demand.

In the complete Outlook customer, with an open meeting demand, switch to the “Meeting” tab. Click the “Response Option” button and after that click the “Allow Forwarding” toggle on the drop-down to turn it off (it’s on by default).

In the Outlook Web App, ensure you have a conference request open and at least one guest added. Click the “Attendees” cog and then click the “Allow Forwarding” toggle to turn it off for this meeting.

Regrettably, there’s no other way to have the “Allow Forwarding” option turned off by default. You have to turn it off each time you develop a brand-new demand.

So What Happens If Someone Tries to Forward My Meeting Request?

3 things can take place when someone tries to forward a message on which you’ve turned off the “Allow Forwarding” choice:

Still, as long as you’re establishing conferences with people in your organization, this ought to work fine.

Hope that the guests don’t forward the conference demand to somebody extra who doesn’t need to participate in, or, even worse, forward the conference to a subordinate to attend instead. We can’t force people to be complimentary, and we can’t magic you up a conference room, however if you’re utilizing Outlook, we can reveal you how to prevent individuals forwarding your meeting demand. In the Outlook Web App, make sure you have a meeting demand open and at least one guest included.