Clearing out your Sent Items folder in Microsoft Outlook normally means either erasing all the e-mails or relocating them into an archive. Whichever you favor, below’s just how to automate the procedure by either not conserving sent out emails or conserving them right into a various folder rather.
When you send out an email, Outlook sends the original email to the recipient as well as stores a copy of that email in the Sent Items folder. This default behavior makes ideal sense as well as will most likely never transform, but that does not imply you’re stuck with it.
Outlook allows you turn this off to make sure that it does not store a copy of your sent e-mails in the Sent Items folder. If you typically delete whatever in your Sent Items after that this is all you need.
To immediately relocate products into a folder apart from Sent Items, you stop Outlook saving a copy to your Sent Items, as well as develop a regulation that sends a duplicate of all e-mails you send out to the folder of your selection instead.
We’re interested in doing this as a default for all emails, but you can do this as a one-off for a private email. In your Outlook application, open up the “Options” tab as well as click “Save Sent Item To,” which will certainly provide you the alternative to define a specific folder or not to save the sent out email in any way.
But we can not think about lots of circumstances where you would certainly intend to do this. As well as if you did, it would be easier to simply remove or relocate the email from Sent Items instead. Nevertheless, if you want to do this instantly for all emails, here’s exactly how.
Just How to Stop Saving Sent Emails
To quit Microsoft Outlook from saving a duplicate of your sent e-mails, open File > >
Options. In the “Mail”tab, scroll down to the “Save Messages” area as well as uncheck “Save copies of messages in the Sent Items folder.”
Now click “OK” in the bottom-right of the “Options” home window.
If you just desire Outlook to stop saving sent out e-mails, this is all you require to do.
If you want the email client to save your sent e-mails to an additional folder, you require to create a policy to tell it to do that.
Just How to Save Sent Emails to a Different Folder
In Microsoft Outlook, click Home > > Rules > > Manage Rules & Alerts.
Currently pick the “New Rule” switch.
In the Rules Wizard window that opens up, click “Apply rule on messages I send” and after that pick the “Next” button.
The next panel is “Which problem(s) you intend to check?” As we want this policy to impact all sent out e-mails, do not check any conditions, simply click “Next.” A discussion will show up asking you to confirm that this rule will certainly affect all emails you send out. Click “Yes.”
Pick the “move a copy to the defined folder” option and also pick the underlined message to choose the folder.
In the folder list that shows up, choose the folder you want your sent out emails saved to and then click “OK.”
Currently choose the “Next” switch.
Click “Next” again, provide your guideline a name on the last display, and afterwards pick “Finish.”
From now on, all emails you send will certainly conserve right into the folder you selected instead of Sent Items.
This regulation will only work when you send emails via the Microsoft Outlook desktop computer customer. When you send out emails with the Outlook web app, they will certainly remain to save right into the Sent Items folder. There’s no equivalent way to produce a regulation for sent out mail in the Outlook web app.