Helpdesk Baruch College

Produce Mailing Labels in Word 2003 With Mail Merge

You can make use of Mail Merge in Word 2003 to develop mailing tags for a data source full of consumers.

Open Word 2003 and click Tools Letters and Mailings Mail Merge …

In the Mail Merge menu on the right under Select paper kind, choose Labels. Then click Next: Starting document.

From action 2 Click on Label alternatives …

This will raise a menu enabling you to select the brand name as well as design of the labels you want to publish. Right here I am using Avery 4013 on a Dot Matrix printer. Obviously you will want to select what you have, Avery is one of the most prominent in business from my experience. If you have oddball labels you can constantly select custom-made setups also. When your performed with the label choices click OK.

Currently you are going to want to choose your information resource. Under Use an Existing List; click on Browse … Use Explorer to find the data source you want to make use of as well as increase click it. (Creating a data source will certainly be covered in an additional just how to).

You will certainly click on a verification screen confirming your data resource (I utilized an Excel spread sheet that I had imported from Access) as well as get to Mail Merge Recipients home window. Below you can scuff of your info, delete certain individuals, and also validate details. Since I know the information source is what I desire I chose Select All. Now hit OK.

Ok, we’re virtually total, simply a couple much more steps. Click Next: Arrange your labels.

Below Click on More products …

Now we can choose the order of the information we desire offered on the labels we are developing. Simply double click each area you want to consist of.

Currently if you examine at your document you will notice these fields are being contributed to your labels. You can modify them by highlighting the area as well as moving it to where you desire. For instance on this tag I would certainly desire the First Name prior to the Last Name.

Currently over on the Mail Merge menu bar you will certainly intend to select the “update all labels” button. This will populate each label with the fields from the clenched fist tag. After that click on Next: Preview your tags.

Your paper display will look comparable to this.

Now, on the mail combine menu you can click through the Recipients by clicking the back or onward arrowheads. If you doing thousands of tags … I would simply check them. If you’re satisfied with just how they look let’s transfer to tip 6 and also complete the combine.

The Merge is total! Make certain your tags are set up in the printer and also struck Print …

You will certainly be presented with the print pick screen. Choose all, or a specific number to print. You will get a various record for each contact from your information source on each tag.

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