Modern email systems maintain your mail in the cloud so you can access it from anywhere, however also they have storage space limits. Here’s just how to take a back-up of your Microsoft Outlook emails and also recover it if you ever need those messages once again.

How to Take a Backup In Microsoft Outlook

Taking a back-up in Microsoft Outlook is extremely easy. Back-ups are stored in PST (Personal Storage Table) data, which can be opened directly in Outlook. Below’s how to create one.

Open Microsoft Outlook on your computer, click “File” in the ribbon, and afterwards pick Open & Export > > Import/Export

. Click “Export To A File” and then select the “Next” button.

From the next window, highlight “Outlook Data File” as well as click “Next” to proceed.

You can pick an individual folder, such as “Archive,” however if you want to make a backup of all your emails, click on the name of your mail box, make certain “Include Subfolders” is inspected and after that click “Next.”

By default, your data will be called “backup.pst” and stored in Window’s default Microsoft Outlook folder, yet you can transform the area as well as the file name.

If you save the file with the very same name as one more PST file because place, the emails will certainly be saved to the same documents. This is what the “Options” section is for; pick whether to replace replicate emails, develop replicate emails, or not to export replicate emails in any way. When you’re done, click “Finish.”

Expectation will produce a PST file in the location you defined. Meta-data such as folder residential properties (sights, consents, and AutoArchive settings), message regulations, and obstructed senders checklists aren’t exported.

Make use of the backup function as an offsite backup, to make area in your IMAP account, or to move emails into a different account or Microsoft Outlook on another tool.

Just how to Restore a Backup In Microsoft Outlook

Now that you have a PST file, you need to be able to import the information in it back right into Microsoft Outlook, which is just as easy as exporting the data.

Open up the Outlook application on your computer, click “File,” and afterwards pick Open & Export > > Import/Export.

Next, select “Import From Another Program or File” and also click “Next.”

Highlight the “Outlook Data File” option and then pick “Next.”

Select the PST file you intend to import as well as choose whether to change replicate e-mails, create replicate e-mails, or otherwise to import duplicate emails whatsoever. When you’re done, click “Next.”

Select the folder you wish to import– or the entire mailbox, if that’s what you exported– and also pick whether to import the data into the present folder you’re in, or folders with the exact same name as you exported.

If you’re restoring from a backup or moving your emails to a new gadget, you’ll want to “import products right into the exact same folder in” as well as select the mail account to import them into. This will create the very same folder structure you exported to the PST. When you’re done, click “Finish.”

Your e-mails will now be imported into Microsoft Outlook. If you’re importing emails from a different account, and you’re using IMAP or MAPI, the imported messages will be synced with the e-mail server as well as you’ll have the ability to access them from various other tools. Depending on the quantity of emails, it could take a little while for the sync to finish.

Keep in mind that meta information such as folder residential properties (sights, authorizations, as well as AutoArchive settings), message rules, and also blocked senders listings aren’t exported right into the PST, so they will not be imported either and you’ll have to recreate them.