How to

How To Choose How Much Mail Outlook Downloads to Your Computer

You might think that Outlook will show all of your mail (after all, why wouldn’t it) but by default, the Outlook customer just keeps the last year of email on your computer system. All of your mail still exists on the Microsoft Exchange server however it’s not visible on Outlook. Here’s why Microsoft sets this default and how to alter it if you desire.

Keep in mind: The following details covers all versions of Outlook from 2013-2019, consisting of Outlook 365. It likewise only uses if you’re connecting to a Microsoft Exchange server, and that includes if you connect to Hotmail or Outlook.com. If you connect to another service, like Gmail or an individual mail server, you can configure these choices, however Outlook will overlook them.

Why Doesn’t Outlook Show All of my Mail?

When you set up Microsoft Office, it examines your disk size to ensure you have adequate space to install all of the applications. It likewise utilizes that check to set a specification in Outlook that figures out how much mail will be downloaded to your local device, based upon the following disk sizes:

Microsoft does this since mail takes up area on your hard disk, and if you’ve just got a small hard disk, you probably don’t want much of it taken up with a couple of large files somebody emailed you two years back. Outlook still downloads all of your calendar consultations, contacts, tasks, and whatever else. This limitation just affects your mail (and your RSS feeds).

If your mail account utilizes a Microsoft Exchange server (like Hotmail, Microsoft Live, O365, or a great deal of corporate mail systems), then this specification will determine how much mail is downloaded to your computer system. If you’re using a different mail company, like Google or Yahoo, Outlook neglects this specification and downloads all of your mail.

Where is My Mail and How Do I Access It?

The good news is that your mail hasn’t gone anywhere; it’s still on your e-mail server. (If you’re uncertain what an email server is, the brief response is that it’s an effective computer system with a large hard drive on which your e-mail supplier stores all of your mail. We’ve composed a longer address, which is worth reading.) You can access your mail at any time (as long as you have web access) either through Outlook or, depending upon your version of Outlook, through a web user interface.

To see your mail in Outlook, scroll down to the bottom of the folder. If there are more e-mails on the e-mail server, you’ll see a message letting you understand.

Hit “Click here to view more on Microsoft Exchange,” and Outlook will download the rest your e-mails to your computer system. Make certain you’ve got sufficient disk area to download them all!

If you’ve got Office 365, you can also access your emails through the Outlook web app. Since the web app is basically simply a window into the Exchange Server, it will reveal you all of your e-mails. If you’re using Outlook at work, your IT support people need to have the ability to help you access the Outlook web app. If you’re at house, head over to Office.com and check in there. You can access Outlook– and any other web apps to which you have access– when you’re visited.

Can I Change the Default Value?

Yes, you can. In Outlook, head to File > > Account Settings and after that choose “Account Settings” from the drop-down menu.

In the Account Settings window, pick the account for which you wish to change the default (you’ve probably just got one account) and then click the “Change” button.

In the Change Account window that opens, you’ll see that the “Use Cached Exchange Mode” is enabled. You must leave this made it possible for, otherwise, no mail will be downloaded to your computer. Move the “Mail to keep offline” slider to the period you desire.

The alternatives are:

Note: The 3 days, one week, and two weeks options aren’t readily available in Office 2013, however they remain in later versions.

Choose “All” if you desire Outlook to download all of your mail to your computer, or choose whatever worth works for you. (If you can’t alter the slider then your administrator may have set this worth deliberately and stopped you from changing it.)

As soon as you’ve made your choice click “Next” and Outlook cautions you that it requires to reboot.

Click “OK,” close the Account Settings window, and then reboot Outlook. Depending upon the amount of mail it needs to download, Outlook may take a little while to upgrade each folder. You’ll see a message at the bottom of Outlook as it downloads mail into each folder.

Which’s it; you’re done. Outlook will now download all of your mail (or nevertheless much you chosen) from now on.

You might think that Outlook will display all of your mail (after all, why would not it) but by default, the Outlook client only keeps the last year of email on your computer. All of your mail still exists on the Microsoft Exchange server however it’s not visible on Outlook. Note: The following details covers all variations of Outlook from 2013-2019, consisting of Outlook 365. If you’re using Outlook at work, your IT support people need to be able to help you access the Outlook web app. Depending on the quantity of mail it has to download, Outlook may take a little while to upgrade each folder.

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