Every Microsoft Office app has a fast access toolbar that reveals one-click commands. Here’s how to customize this toolbar to show any command that appears on the ribbon and some that aren’t on the ribbon at all.

The fast gain access to toolbar can be discovered in the Excel, OneNote, Outlook, PowerPoint, and Word apps in the standard Office package, and likewise in other apps like Project and Visio if you’ve purchased them. The toolbar is not available on the web versions of these apps, simply the customer apps that are on your machine.

We’re going to utilize Word as an example, however the same directions use to all of the apps.

The fast access toolbar is located on the leading edge of the app, above the ribbon.

Depending upon what app you’re in and what version of Office you’re using, the default commands will be somewhat various. In the newest version of Word utilizing Office 365, the default commands are:

To customize the toolbar, click the down arrow at the end of the commands. Some common commands are already noted for you to choose.

The commands will be different depending on what app you’re in, but some prevail to all apps, such as Print or Touch/Mouse Mode.

To include one of these commands to the toolbar, simply click it. You can likewise eliminate items from the toolbar by clicking any command with a checkmark beside it, or by right-clicking the command in the toolbar and selecting “Remove From Quick Access Toolbar.”

These common commands are useful, however everyone has different things that they do a lot, so you need to be able to select the commands that you utilize a lot. To do this, click the arrow and select “More Commands.”

To add a command to the toolbar, choose it from the list on the left-hand side, click “Add” (or double-click the command), then pick the “OK” button.

We chose “Font Color.”

The list of commands you see when you open that panel is only a small portion of the commands readily available though. Open the panel once again by choosing the arrow and “More Commands” and after that click the drop-down arrow beside “Popular Commands.”

You can choose from lots of filters to find particular commands that you utilize, but if you select “All Commands,” you’ll see every possible choice. Depending upon what app you’re utilizing, some of them might be rather surprising. In Excel, you have the option to add a command that opens Windows’ built-in calculator.

There are likewise great deals of commands that are not directly offered in the ribbon. To see these, change the “Popular Commands” drop-down to “Commands Not In The Ribbon.”

The name “Commands Not In The Ribbon” is a bit misleading due to the fact that much of the commands here are available in the ribbon, however you either have to click through a couple of arrows and menus to get to them, or they’re only readily available in particular context-dependent scenarios. However, there are a lot of commands that aren’t offered in the ribbon at all.

Scroll down the list until you get to “Options: Home” command and add it to the toolbar.

When you click this, it will open the Options panel that you typically gain access to through File > > Options. If you use an Office app a lot and find yourself clicking more than once to do something regularly, it’s worth adding it to the quick gain access to toolbar to save yourself time.

If you’re not exactly sure of the exact name of the commands, you can also add it directly to the toolbar from the ribbon. We’ll utilize the example of rebooting numbering on brand-new pages, which is a common requirement for many people who utilize Word a lot.

To do this, you usually have to click on the “Layout” tab, choose “Line Numbers,” then choose “Restart Each Page.” This is 3 clicks. To make this a (a lot more efficient) single-click, right-click “Restart Each Page” and then choose “Add To Quick Access Toolbar” from the context menu.

The “Restart Each Page” command now appears on the fast gain access to toolbar as a toggle switch, indicating you can turn it on and off as needed.

To change the order of the commands in the toolbar, right-click any command on the toolbar and select “Customize Quick Access Toolbar” from the context menu.

Select a command in the right-hand side list of noticeable toolbar commands and use the arrows to the right to alter the order of the commands on the toolbar.

If you wish to reset the toolbar back to the defaults, click “Reset” and “Reset Only Quick Access Toolbar.”

To include one of these commands to the toolbar, simply click it. These common commands are beneficial, but everyone has various things that they do a lot, so you need to be able to choose the commands that you use a lot. The list of commands you see when you open that panel is just a small portion of the commands readily available. The name “Commands Not In The Ribbon” is a bit misleading because many of the commands here are readily available in the ribbon, but you either have to click through a few arrows and menus to get to them, or they’re only readily available in specific context-dependent scenarios. If you’re not sure of the precise name of the commands, you can likewise add it directly to the toolbar from the ribbon.