It’s typical enough to share your calendar in Outlook, and in numerous companies, all Outlook calendars are visible to the entire office by default. However you can provide someone a much higher level of presence and control by entrusting your account so they can produce and react to meetings and e-mails for you. Let’s see how it works.
To delegate your mailbox to somebody, click File > > Account Settings and then click the “Delegate Access” command.
This opens the Delegates window, which will be empty the first time you open it. Click the “Add” button to establish a delegate.
This opens the Global Address List (the list of all the people in your company), so you can select a delegate. (You can’t entrust your account to someone outside of your email domain, which implies that if your e-mail address is email@example.com, you can just entrust your mailbox to somebody with an e-mail address that ends “@mycompany. com.”)
Select the individual to whom you’re entrusting and then click “OK” to open the Delegate Permissions.
The default permissions give the delegate Editor rights to your Calendar and Task list, however don’t permit them any access to your Inbox, Contacts, or Notes. Nevertheless, you can alter the default authorization for any of these classifications. The options are:
If you just desire your delegate to manage your calendar (and jobs, which can be appointed to other individuals), then the default authorizations will work fine. The “Delegate receives copies of meeting-related messages sent out to me” choice is switched on, so the delegate does not require access to your inbox. Meeting requests and actions are sent to them automatically when this is switched on.
Your delegate won’t see any meetings or visits that you’ve created and marked as private; they’ll simply see that there is a personal consultation. If you want them to see (and edit) your personal consultations, switch on the “Delegate can see my personal products” alternative.
Finally, it’s generally an excellent concept to switch on the “Automatically send a message to delegate summing up these approvals” choice, so that the delegate knows they’ve got consent to access your mail box.
Click OK to go back to the Delegates panel. The 3 options at the bottom that were grayed out before you added a delegate are now offered.
The default choice– meeting demands are sent to your delegates, and a copy is sent out to you for recommendation– works for the majority of people, but modification to one of the other alternatives if you want.
When you click “OK” your delegate is added. They can now include your mailbox to their Outlook profile and access whatever you’ve let them gain access to.
(You can’t entrust your account to someone outside of your email domain, which indicates that if your e-mail address is firstname.lastname@example.org, you can just delegate your mail box to somebody with an e-mail address that ends “@mycompany. The default approvals offer the delegate Editor rights to your Calendar and Task list, however don’t enable them any access to your Inbox, Contacts, or Notes. The “Delegate gets copies of meeting-related messages sent to me” option is switched on, so the delegate doesn’t need access to your inbox. Your delegate won’t see any meetings or visits that you’ve created and marked as personal; they’ll just see that there is a personal visit.