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How to Manage New Time Proposals in Microsoft Outlook Calendar

A helpful feature of Outlook calendar is the capability for invitees to propose new times for occasions. As the event organizer, you can approve or decrease a proposition and also quit others from having the ability to propose new times.

If you have an occasion with many guests and also obtain more than one brand-new time proposal, you can likewise review them done in one place.

For the next meeting or event that you established utilizing Outlook calendar, we’ll reveal you just how to do it all to efficiently handle those new time proposals.

Accept or Decline a New Time Proposal in Outlook

After an invitee suggests a brand-new time for your event, it’s up to you to accept or decrease the proposal.

When a new time is proposed, you’ll get an e-mail with “New Time Proposed” in the subject line.

Open the email and click the Meeting Response tab. To approve, click “Accept Proposal” in the Respond area of the ribbon. To decrease, click “Delete” in the Delete section.

View All Time Proposals in Outlook

If you receive greater than one brand-new time proposition, you can examine your choices in one of two ways.

From the e-mail with the proposition, go to the Meeting Response tab as well as click “View All Proposals” in the Respond section of the ribbon.

From the calendar event, go to the Scheduling Assistant tab.

Both techniques take you to the exact same view. Below the fundamental event details, you’ll see a listing of suggested times with durations, suggested by, and disputes.

If you wish to accept one of the recommended times from the list, pick it, and afterwards click “Send Update.”

Disallow New Time Proposals for an Event

When you develop an event in Outlook calendar, you can forbid guests from recommending new times.

Open your occasion in Outlook calendar as well as choose the Meeting tab. Bear in mind that the Meeting tab display screens as Appointment when you produce a timed occasion without participants and also as Event when you create an all-day event.

In the Attendees section of the ribbon, click “Response Options,” and then pick “Allow New Time Proposals” to uncheck it.

When your guests open up the event demand, they will just not see the Propose a New Time alternative.

For even more, take a look at exactly how to reveal your working hours to others in Outlook for useful conference preparation.

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