Microsoft Outlook’s online app supplies free and immediate translation of emails throughout a large number of languages for Office 365 subscribers. Here’s how to turn the feature on and utilize it.

You can access Outlook’s translation performance in two ways. If you have a business Office 365 (O365) license– which is for companies and other companies– it’s a basic setting switch. If you have an individual O365 license– which is where you pay a membership to Microsoft each month– this switch isn’t available, but there is a complimentary Microsoft add-in that you can easily install, rather. We’ll show you how to gain access to Outlook’s translation fuctionality using both methods.

Translation For Enterprise Office 365 Users

For business users of O365, you can switch on a setting to provide translation functionality. Click Settings > > View All Outlook Settings.

Open Email > > Message Handling.

Scroll down to the “Translation” area, then switch on “Always Translate”.

Microsoft claims that this alternative just works when an email is shown in the Conversation view, however we used the translation function in both the Conversation view and non-Conversation view. It worked correctly both times.

Close the Settings panel, then open an e-mail composed in a language you ‘d like to translate. We’re going to use an e-mail written in Spanish. Complete disclosure: we used an online translation program to equate an English message to Spanish.

Click on the three-dot menu icon on the right-hand side of the email, then choose “Translate” from the pop-up menu.

The e-mail will be translated for you instantly. You can toggle in between the original message and the translated text at the top using the “Show Original Message” alternative.

Translation For Personal Office 365 Users

If you have a personal O365 subscription, the Email > > Message Handling > > Translation section is readily available simply as it is in the Enterprise version. Sadly, the Translation area is empty, in spite of Microsoft’s roadmap claiming this functionality would be readily available in Q2 2019. Luckily, a free– and we think better– Microsoft add-in is readily available for you to use rather, which only takes a minute to install.

We’ve got a complete guide to installing Outlook add-ins, however setup ispretty simple.

Click the three-dot menu icon in the top right of an e-mail.

From the pop-up menu that appears, scroll to the bottom, then click “Get Add-ins”.

The Add-in & Connectors panel will open. In the search box in the top right of the panel, type “Translator”, then click the “Translator for Outlook” autocomplete choice.

Click the “Add” button to set up the add-in.

Close the Add-in & Connectors panel. Find an e-mail you wish to translate, click the three-dot menu icon on the right-hand side of the e-mail, then select “Translator” from the pop-up menu.

A translation of the message will be displayed in a panel to the right of the e-mail.

Whereas the Enterprise O365 translation is a toggle, the Translator add-in supplies a side-by-side translation, so you can see both the original language and the language you’ve translated it into. We choose it and like Translator’s alternative of selecting another language to equate the mail into, using the dropdown.

When you install Translator it will also– like all Outlook add-ins– get immediately contributed to the Outlook client so you can equate e-mails there too.

You can install Translator whether you have an Enterprise licence or a personal membership. Provided its advantages, it’s our suggestion for Outlook translation.

You can access Outlook’s translation performance in two methods. For enterprise users of O365, you can turn on a setting to provide translation functionality. Microsoft claims that this choice just works when an e-mail is revealed in the Conversation view, but we utilized the translation feature in both the Conversation view and non-Conversation view. The Translation area is empty, in spite of Microsoft’s roadmap claiming this performance would be readily available in Q2 2019. Whereas the Enterprise O365 translation is a toggle, the Translator add-in supplies a side-by-side translation, so you can see both the initial language and the language you’ve equated it into.