One of Outlook’s the majority of beneficial and least-understood choices is Follow Up, the program’s email suggestion tool. If you struggle to keep in mind to address e-mails after they’re no longer on the front page of your inbox, this tool is for you.
Follow Up advises you about e-mails on a date of your picking and adds them to your Outlook task list. When you’ve dealt with the tip and mark them as finished, they disappear from your task list. It’s simple, quick, effective, and simple to use.
To get started, pick an e-mail in Outlook, and after that click Home > > Follow Up (it’s in the “Tags” group).
In the drop-down menu, choose the date on which you desire a follow-up on the email. Microsoft provides several fast actions, including “Today,” ” Tomorrow,” or “Next Week.” However, you can also click “Custom” to choose a date.
The e-mail is then highlighted in yellow, so that you can tell in a glance which messages are marked for a follow-up. It also adds the e-mail to your Outlook job list.
This is called “including a flag” to an e-mail. When you’ve done this, you can move the e-mail to any other folder, like your Archive, and it will remain visible in your job list– just double-click it to open it.
By default, Outlook reminds you about the email on the day you selected. However, if you want to select the precise date and time of the suggestion, head to Home > > Follow Up again, and then select “Add Reminder.”
This opens the “Custom” panel, where you can alter the name of the flag, the Start and Due dates, and the Reminder date and time.
You can likewise click Home > > Follow Up, and then select “Custom” to access the panel.
The very first alternative, “Flag to,” is the name of the flag you’re giving the e-mail. This appears at the top of the message as an information tip. In this case, it displays “Follow Up,” which is the default name, Start, and Due Date.
You can select a various flag name from the drop-down menu or type your own.
We altered the flag name to “Review,” and the info pointer changed accordingly.
If you wish to alter the date you’ll follow-up on the email, you can change the “Start Date” and “Due Date” values.
By default, Outlook jobs work based on the “Due Date,” so when you set one, that identifies when the email shows up in your task list.
You can likewise set the date and time you want a pop-up reminder. By default, Outlook uses the default tip alert noise, however you can change that, too, if you want.
When you’re done, click “OKAY” to close the Custom panel.
If you utilize Follow Up a lot, you may likewise like the Quick Click alternative. This permits you to click an e-mail once and add a default flag. If you haven’t yet changed the default alternatives in Outlook, hover over an e-mail up until you see the Quick Action buttons on the right– one of these will be a Follow-Up flag.
If you do not see this alternative, have a look at our guide on Quick Actions to add it. When you click the Quick Action button, it marks the email for a follow-up “Today” by default.
You can head to Home > > Follow Up, and after that select “Set Quick Click” to alter this setting.
In the drop-down menu, select the default date you want the Quick Action button to use, and after that click “OK.”
Now, when you hover over an e-mail and click the Follow Up flag in Quick Actions, it will immediately use the date you chose. This is actually helpful if you’re going through emails at the end of the day to remind yourself to deal with them later.
When you’re finished with an email, click Home > > Follow Up, and then choose either “Mark Complete” or “Clear Flag.”
“Mark Complete” marks the job as done and removes it from the noticeable job list, while “Clear Flag” erases the task. Either one works, but we like “Mark Complete” since it’s like ticking something off a to-do list.
Now you’re prepared to use the Follow Up flag!
Follow Up advises you about e-mails on a date of your picking and adds them to your Outlook job list. In the drop-down menu, choose the date on which you desire a follow-up on the email. By default, Outlook advises you about the email on the day you chose. The very first option, “Flag to,” is the name of the flag you’re offering the e-mail. Now, when you hover over an email and click the Follow Up flag in Quick Actions, it will immediately use the date you chose.