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Newbie’s Guide to Using the Notes Feature in Outlook

With the amount of e-mail you get in a provided day, it’s tough to keep them all directly, despite just how you organize your inbox. Today we reveal you exactly how to use the Notes feature to assist improve arranged.

One of the features in Outlook which isn’t discussed a lot and probably underutilized is Notes. Making use of notes while in Outlook can help you remember crucial ideas and also arrange your job. Below we consider using Notes in Outlook 2010 but the feature is available in Office 2002 and up.

Utilizing Notes in Outlook 2010

To access the Notes feature in Outlook 2010 click the Notes switch in the Navigation Pane.

You can additionally click the arrowhead button to reveal even more or fewer products. This way you can have Notes appear as a larger button for easier access if you use it a whole lot.

The Notes feature opens up and to produce a brand-new note click New Note from the Ribbon.

After you’ve produced your note just close out of it and also it will automatically conserve to your listing.

Under the Home Tab in Current View, you’re able to alter the view choices of your notes. Right here we have it readied to Notes List so we can easily see the materials of the note and other in-depth info.

If you have them displaying as icons you can hover the computer mouse over the note as well as see a sneak peek of its materials.

You can likewise sort your notes alphabetically in Icon View. Right click an empty area in the home window and also choose Sort from the Context Menu.

In the Sort display pick Sort products by Subject and if you desire it to be Ascending or Descending as well as click OK.

There you go! Your notes are after that arranged alphabetically. You can also sort them by Color, Contact, Icon … etc.

If you have a few notes open in Windows 7, you can quickly access them from the Taskbar in addition to every little thing else you might have open in Outlook.

Add New Note Button to Quick Access Toolbar

If you discover you’re utilizing the Notes feature a great deal, you may wish to add it to the Quick Access Toolbar. To add it, click the dropdown menu and select More Commands.

Expectation Options will open up … dropdown the commands food selection and also pick All Commands.

After that scroll down and highlight New Note and also click the Add switch.

You must see it under the Customize Quick Access Toolbar area, click OK to liquidate of Outlook Options.

Now you’ll see the New Note icon in the Quick Access Toolbar.

Click it as well as you’ll be able to develop a new note while checking out your Inbox without going into the Notes section.

Email Notes

An additional neat feature with Notes in Outlook is you can email them also. Right-click on the Note you want to send as well as choose Forward.

Now send it off as you would certainly any kind of other email.

You can additionally link Notes to your calls. Open up a note as well as click the icon in the upper left corner and also pick Contacts.

Now enter the name of the contact who you want to connect the note to or click the Contacts button to browse through your get in touches with checklist.

Relocate or Copy Notes to the Calendar or Other Folders

Sometimes you may wish to move or duplicate your notes to another place in Outlook. Below we’ll consider copying a note to the Calendar. Select the Move dropdown menu from the Ribbon after that choose to move or replicate it to an additional location.

Choose where you want to move or replicate it to … in this instance the Calendar, after that click OK.

The Calendar will open and you can after that go through and also arrange it how you want.Notes

Tailor Your Notes

If you’re not pleased with the look of the normal yellow appearance of your notes, they can be customized. Click on the File tab to gain access to Backstage View and also click on Options.

Click on Notes as well as Journal and under Notes alternatives you can personalize the color, typeface, and Size.

Right here is an example of a Note after we customized the color, size, and also font style.

Final thought

If you reside in Outlook during business day, as well as desire a quick and easy way to take down you thoughts, using the Notes attribute can be available in useful. This guide ought to definitely obtain you began recognizing as well as utilizing Notes in Outlook. What concerning you? Do you utilize the Notes attribute? Do you discover them to be an useful device to better organize your work? Leave a comment and let us understand.

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